| ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Manages and maintains the Sr. Vice President of Operations schedules.
- Opens, sorts and distributes incoming correspondence, including faxes and emails.
- Files and retrieves corporate documents, records and reports.
- Prepares responses to correspondence containing routine inquiries.
- Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepares reports and provides support for committee, board and other meetings.
- Makes travel arrangements for executives.
- Supports Small Business Administration requests.
- Supports cost proposal development as required.
- Establishes project account codes and budgets.
- Works with project and accounting staff to develop and implement project accounting to follow contract criteria.
- Develops and implements procedures to ensure accurate, real time project progress information.
- Analyzes budget and progress information to maintain expenditure controls.
- Works with managers to ensure budget adjustments are made in accordance with contract changes.
- Seeks ways to improve project efficiencies and increase profits.
- Identifies trends affecting project needs.
- Monitors project cost, schedules and work accomplished progress; regularly prepares, distributes, analyzes and summarizes reports and graphs, including Budgeted Cost of Work Scheduled (BCWS), Actual Cost of Work Performed (ACWP), Budgeted Cost of Work Performed (BCWP), Earned Value Analysis (EVA), Schedule and Cost Variances, or other appropriate progress and measurement reports.
- Identifies negative variances; suggests and implement corrective actions.
- Collects and analyzes data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies.
- Assist with compilation of overhead and G&A rates for cost proposals and bidding.
- Assists with compilation of data for and preparation of cost schedules for competitive and sole-source proposals.
QUALIFICATIONS
Education and Experience
Bachelor's Degree in business, finance, accounting or similar field (candidates without such training need an additional four years of related experience).
Minimum 5 years general accounting experience. Government contracting experience preferred.
Skills, Knowledge and Abilities
General office equipment such as printers, photocopiers, fax machine, scanners and personal Computers. Working knowledge of Deltek/Costpoint accounting software. All Microsoft Office applications, including strong Excel skill. Knowledge and understanding of economic and accounting principles and practices and reporting of financial data.
Candidates must have the ability to:
- read, analyze and interpret general business periodicals, professional journals, technical procedures, governmental regulations, and financial documents and reports;
- write reports, business correspondence, and procedure manuals;
- effectively present information and respond to questions from groups of managers, clients, customers and the general public;
- define problems, collect data, establish facts, draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Position requires initiative, accuracy, diplomacy, discretion, personal judgment, professional appearance and conduct. Must be detail and process oriented, and have a high level of accounting skills.
PHYSICAL REQUIREMENTS
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. On rare occasions there may be a need to move or lift moderately light items up to 35 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone and keyboard; lift horizontally and vertically. WORK ENVIRONMENT
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. SUPERVISORY RESPONSIBILITIES
None Additional Qualifying Factors:
As a condition of employment, candidates for posted positions must pass a pre-employment drug screening, as well as have acceptable reference and background check results. Native preference applies pursuant to PL93-638; EOE & AA.
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