Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY
To be responsible, under limited supervision of the Director, Business Development and Strategic Planning, for miscellaneous administrative duties, including but not limited to answering phone, scheduling meetings, preparing meeting materials, assisting the marketing and proposal departments with administrative support and making travel arrangements.
Position requires initiative, accuracy, diplomacy, discretion, personal judgment, professional appearance and conduct.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provide for receptionist position.
  
• Assist with filing, copying, faxing, shredding.
  
• Assist in monitoring and ordering office supplies.
  
• Prepare materials for meetings.
  
• Answer phone - in a tone that is both pleasant and professional.
  
• Schedule meetings.
  
• Provide administrative support.
  
• Coordinate travel arrangements; prepare expense reports.
  
• Develop and maintain filing system, various reports, contracts and correspondence files. Ensure files are organized in an efficient manner and filing is kept up to date.
  
• Assist with special projects.
  
• Keep office area well organized and free of clutter.
  
• Follow through with clients and staff.
  
• Interact with staff and external professionals, conveying information, both verbally and in writing, in understandable and precise terms.
  
• Prioritize and perform multiple assigned tasks independently.
  
• Support proposal effort.
  
• Support marketing effort.
  
• Attention to detail; ability to work under pressure, independently with minimal supervision and prioritize workload is essential for day to day functions.
  
• Other duties as assigned.
  

QUALIFICATIONS
Education and Experience
A minimum of four(4) years clerical experience utilizing various types of computer software such as Microsoft Word (word processing), Excel (spreadsheets), and E-mail preferred.

Skills, Knowledge and Abilities

• Proficient in MS Suite (Word, Excel, Outlook).
  
• Proficient organizational and information skills.
  
• Read and comprehend written material.
  
• Ability to establish and maintain effective working relationships.
  
• Understand and apply regulations, rules and instructions.
  
• Operate a personal computer to include all MS Office applications and standard office equipment.
  

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. On rare occasions there may be a need to move or lift moderately light items up to 35 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone and keyboard; lift horizontally and vertically.

WORK ENVIRONMENT
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.

SUPERVISORY RESPONSIBILITIES
None

Additional Qualifying Factors:
Vehicle and valid driver's license required. Must be able to complete and pass any required training. As a condition of employment, candidates for posted positions must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

Native preference applies pursuant to PL93-638; EOE & AA.