Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY
Responsible for providing administrative support in a fast-paced office setting. Handles information requests, maintains filing and performs clerical functions such as preparing correspondence, answering phones, monitoring email, and receiving visitors. Coordinates employee schedules and maintains employee database and work rosters. Assures privacy controls for employee data.
Pay and title will be based on level of experience, education and skills
 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• As assigned, answer telephone and check voicemail, email and faxes; route messages to appropriate personnel.
  
• Maintain and monitor electronic training calendars, schedules and appointments.
  
• Act as point of contact when team members are absent from the office, including relaying messages via phone and e-mail.
  
• Prepare outgoing packages including FEDEX items; receive and distribute incoming packages.
  
• Develop and/or revise various forms, spreadsheets, and correspondence.
  
• As directed, update and maintain employee database.
  
• Assist with training exercise recruitment and in- and out-processing procedures.
  
• Create, maintain and submit call lists, security rosters, morning reports, pay rosters and other reports as required.
  
• Document pay distributions; research pay issues.
  
• Create and maintain mission and other files as required.
  
• Cross train with other clerical personnel to provide coverage as needed.
  
• Other duties as assigned.
  

QUALIFICATIONS
Education and Experience
Education
High School diploma, GED, or equivalent required. Associates Degree (or higher) in business or related field preferred.
Experience
Three years business/office experience with increasing responsibilities.

Skills, Knowledge and Abilities

• Able to read, speak and communicate well in English.
  
• Ability to perform multiple assigned tasks with minimal supervision and have the ability to prioritize and perform assigned tasks independently.
  
• Ability to communicate well with others.
  
• Proficiency in MS Office (Outlook, Word, Excel).
  
• Ability to operate general office equipment such as printers, photo copiers, fax machine, scanners.
  
• Security clearance a plus.
  

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to work in an office setting, sit for long periods of time, talk on the telephone, work on a computer for extended periods of time, and lift and carry up to 25 pounds on a regular basis. Candidate must possess: visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; and the manual dexterity to operate a cell phone, handheld radio, telephone and keyboard.

WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. While performing the duties of this job, the employee periodically is exposed to weather conditions with high temperatures above 100 degrees Fahrenheit and below 20 degrees Fahrenheit. The noise level in the work environment is usually moderate but can be punctuated with the sounds of heavy machinery/equipment.

SUPERVISORY RESPONSIBILITIES
None at this time.

Additional Qualifying Factors:
Is eligible for grant of access to Military installation. Valid Driver's license, proof of insurance, and good driving record required. Reliable transportation to/from work a necessity. As a condition of employment, candidates for posted positions must have acceptable background check results and pass a pre-employment drug screening.

Native preference applies pursuant to PL93-638; EOE & AA.