Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY
Proposal Coordinator (PC) assumes primary responsibility for production and delivery of proposals. Coordinates with Proposal Manager and Director of Business Development & Strategy on all facets of proposal preparation from pre-proposal through final submission. Responsible for assisting in the analyzing of proposal requirements. Coordinates with team members utilizing RFP requirements for proposal preparation. Responsibilities include creating and monitoring appropriate files, word processing and graphic requirements and final delivery of proposal documents. Accountable for the preparation of proposals to ensure all factors are properly considered, scheduled, priced and included in the proposal documents. Assists in determining necessary resources for proposal preparation and works with the project team during all phases of proposal production. Must have intermediate to advanced level with Microsoft Office software suite, interpersonal and communications skills both verbal and written. Works under general supervision. Performs other relevant duties as assigned by Proposal Manager, SBU Sales Director (s) or Director of Business Development & Strategy.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Post Pre RFPs, RFPs, and amendments to the server after Go/No Go decision
  
• Inform Business Development partners of amendments and where they are located
  
• Coordinate the proposal development effort
  
• Monitor proposal pacing and schedule
  
• Recommend and guide proposal preparation techniques
  
• Coordinate various support functions (pricing, subcontracts, contracts, clerical support)
  
• Coordinate word processing and graphics requirements
  
• Maintain the files for the master and backup proposal, and backup copies of textual/graphic materials
  
• Review output for correct file identification/structure
  
• Review and guide draft preparations to assure adherence to outlines, themes, and RFP requirements
  
• Provide copies of changes to the Volume Leads and individual authors
  
• Coordinate conference calls
  
• Assist in drafting portions of the proposal (e.g., introductions, related experience, resumes, etc)
  
• Ensure consistency of spelling, punctuation, abbreviation, and grammar
  
• Maintain proposal supplies
  
• Determine the need for and provide disclaimers or special markings for proposal material documents and delivery packages
  
• Assemble and coordinate the review process and provide follow-up
  
• Monitor page allocations and assist with editing requirements
  
• Determine graphic sizing and layout
  
• Coordinate and direct proposal publication through printing
  
• Coordinate preparation of the letter of transmittal and final proposal signoff
  
• Coordinate final production, book-check, QA, delivery logistics, proposal packaging and final shipment
  
• Ensure internal distribution and filing requirements are met
  
• Coordinate logistics and requirements for all meetings, including review productions
  
• Research corporate systems for information needed in the proposal as well as tracking down and/or interviewing staff to obtain information to include resumes, past performance and the like
  
• Provide writing support
  
• Interface with subcontractors to obtain required information Ability to coordinate company operations with RFP requirements
  
• Maintain the Proposal Library
  
• Other duties as assigned
  

QUALIFICATIONS
Education and Experience
Minimum of 5 years of construction, service contract, administrative or proposal preparation experience or an AAS in Business or related field and 4 years experience of equivalent construction, service contract, administrative or proposal preparation experience required. Experience in the US Government Federal Sector Services/IT/Training/Construction sectors is a must. Must have experience working with contracting officers, contractors, project sites, and contract management personnel.

Skills, Knowledge and Abilities

• Familiarity with FARs and SBA ANC requirements
  
• Competent in use of Microsoft Office Suite
  
• Knowledge of Visio and In-Design a plus.
  

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Regularly must hear and understand speech at normal room levels.

WORK ENVIRONMENT
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is usually in an office setting.

SUPERVISORY RESPONSIBILITIES
None at this time

Additional Qualifying Factors:
As a condition of employment, candidates for posted positions must have acceptable background check results and pass a pre-employment drug screening.

Native preference applies pursuant to PL93-638; EOE & AA.